Job Description

Job Description

Job Description

DEPUTY CITY RECORDER

CLOSING DATE: October 22, 2026

PAY RANGE: $25.38 - $38.07 per hour depending on experience and qualifications, with starting wage not typically above the mid-point of the range ($31.73/hour).

SCHEDULE: 40 hours per week. Monday–Thursday business hours. Some evening meetings (2–3 per month, usually Thursdays).

DEPARTMENT: Administration, City Recorder Division

BENEFITS SUMMARY: Full-time Benefits Summary July 2025-June 2026

What This Job Does

You help the City Recorder with important office and record‑keeping tasks. You may also fill in when the City Recorder is gone.

Main Responsibilities

• Help prepare agendas and information packets for City meetings.
• Attend assigned public meetings and take meeting minutes.
• File, scan, organize, and maintain official records.
• Prepare and post public notices.
• Serve as a Notary Public and verify signatures on official documents.
• Help process public records requests.
• Assist with city elections tasks.
• Provide basic support for Granicus (agenda software) and the City Hall audio/video system.
• Do other similar office tasks as needed.

Minimum Qualifications

Education/Experience:

• Associate degree in business, communications, or a related field,

AND

• 2 years of similar work experience,

OR

• A mix of education and experience that gives you the needed skills.

Skills Needed:

• Strong Microsoft Office skills
• Ability to learn and follow state and local record‑keeping laws
• Good organizational skills
• Ability to write clearly
• Able to understand and interpret city laws and procedures
• Good judgment, confidentiality, and attention to detail
• Able to work well with the public and coworkers
• Comfortable using computers and office equipment
• Strong verbal and written communication skills

Other Requirements

• May need to become a Certified Municipal Clerk
• Must be or become a Notary Public

Work Environment

Work is done in a normal office setting. Tasks include sitting, standing, walking, talking, listening, and using your hands for typing or filing. Occasional local travel may be needed.

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